Charges and credit entry

Charges and credit entry

Charges & Credits

Charges and Credit entries are essentially Journal entries in your accounting area(s) except that these will update the agency sales reports where a journal cannot.

Can be used for charges against client/trip files, for items such as a Credit Card fees, Costs of Couriers, Postage, amendment fees, etc and allow the consultant to balance files correctly. Charges and Credit entries can also be used to transfer funds between clients, to take up any extra commission values and for applying discounts...

Charges and credits do not display in trip information, and for this reason it is more appropriate to use Service Fees where the transaction needs to be displayed in the Trip Lines and for printing on Confirmations and Statement of Account etc...

• From the ACCOUNTING LIST BAR select CHARGES AND CREDITS and Click on ADD.
• Select the DOCUMENT TYPE. (This selection is set up by the System Administrator in Codes Maintenance)
• Depending on the type of Charges and Credit Entry, select the DEBIT ACCOUNT & CREDIT ACCOUNT codes.
• Enter TYPE OF SALE (and PRINCIPAL if a Supplier is involved in the transaction.)
• Enter CHARGE / CREDIT VALUE.
• Click on SAVE to save this against your own file

6. Active screens

Travel Services users can simultaneously work on a number of active Quotes or Bookings (up to seven) at any one time and the Active Screens area will allow consultants to ‘switch’ between them quickly and easily.

Each open booking / trip number will be displayed under the ACTIVE SCREENS tab and can be accessed by pressing the respective ‘Name & File number’ or the ‘NEW QUOTE’ icon within this area.