Debtor enquiry

Debtor enquiry

Used to have a quick look at the status of a Debtor, what amounts are owed and the Invoices/Credit Notes that are still outstanding.

Click on Accounting | Debtor Ledger | Debtor Enquiry

• Select the Search on as Reporting or Billing. Reporting is how the Debtors are linked to print reports and the Billing is how the Debtors are linked for the paying of their accounts.
• Type in the Debtor Code or Debtor Name in the search for box and click on Find OR use the scroll bar and click on the debtor you want to enquire on.
• The Drill button at the top of the window allows you to see a list of transactions for the Debtor you have selected and whose details can be seen to the right of this window.
• The Hammer button at the top of the window opens the Debtor Maintenance screen for the Debtor selected.
• Click on Close to exit the Browse screen.

This is the Debtors Transaction Enquiry screen, which is the screen that comes up when clicking on the Drill button.

This screen lists all the invoices outstanding and also any receipts prior to the Debtors ageing being run.

Type of View

1. Full view as below
2. Split View shows Debits on the left and Credits on the right

Click in the DETAILED Box and this will show the amounts that make up the total of the invoices that remain outstanding.
Click in the AGED HISTORY Box and this will show all the matched invoices, receipts and credit notes once Debtors ageing has been run.