New air booking: credit card details to airline

New air booking: credit card details to airline

EXAMPLE 5: New Air Booking, Credit Card Details to Airline.
  • There are a number of important points to note when passing credit card details to the airline, which acts as merchant and incurs the relevant Credit Card fees.
  • The booking is made in the normal way, but in TRIP INFORMATION, completion of the AIR PASSENGER PRICING window requires ADDITIONAL information.
  • Because the client's credit card will be passed to the supplier, PAYMENT TYPE is filled in with the type of Credit Card offered by the client.
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  • Go to ACCOUNTING, then to PAY SUPPLIER.
  • Because the pricing comes from the AIR PASSENGER PRICING window, the net amount is the commission due on the ticket. This is shown as a negative amount due from BSP. The gross amount is shown under C/CARD AMT.
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  • Click on MAKE PAYMENT.
  • Amount due can be ascertained by pressing the DUE button in the TRIP INFORMATION window. Check TRANSACTION DRILLDOWN.
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The payment appears both as a debit and credit on the trip

Credit Card Payments:

It is important to distinguish between the two different ways of dealing with credit card payments. This applies to both corporate and leisure bookings.

  • If the agency is accepting a credit card and processing the payment in the office (the agency acts as merchant), it will be necessary to issue a receipt for the client and pay the supplier as usual – NOTE: this is technically a CASH payment as far as BSP, the Wholesaler or Supplier is concerned.
  • If the agency is advising THE SUPPLIER of the client’s credit card details and not processing or banking the payment in the office (ie - the supplier is the merchant) it will be necessary to enter the credit card in PAYMENT TYPE in the booking windows (as in the current example) and pay supplier only. When paying supplier, select the line that is to be paid and make sure that the amount to be charged to the client’s card appears in the yellow box on that line. Click on pay and enter the reference number received from the supplier into the document number field. Do not enter a receipt, as the agency is not physically taking any money from the client’s credit card to bank into the agency account. In the TRANSACTION DRILLDOWN window you will notice that the payment has appeared as a Debit AND a Credit and the file will have a zero balance.