Create a New Quote/Booking when importing from CRS immediately.
If you need to enter details for a booking AND will be issuing a receipt or invoice click CREATE AS BOOKING button on the top right side of the client details screen. This will automatically give us an accounting code (same as our booking #) and will allow entering of accounting information. Answer yes to both questions.
If the ticket had been automatically issued in-house prior to importing the details to Travelog, any stored fares and pricing information will appear in the AIR PASSENGER PRICING window.
The Air Sectors and flight information downloaded from the CRS are then displayed and the Air pricing Line. If the ticketed /e-ticketed) is also displayed and highlighted in the PASSENGER PRICING WINDOW.
|PRICING:||FULL FARE||FULL ‘Y’ FARE (Published Fare - for Corporate Reports)|
|TICKETED FARE||Fare printed on ticket|
|SELL PRICE||Selling price to customer (if discounted, this fare will be less than Ticketed fare by Discount value.)|
|TAXES||Airport and Overseas taxes|
|COMMISSION||% or $ Value|
|OVERRIDE||% or $ Value on flown sector overrides|
PAYMENT, which is on the next level underneath PRICING will fill in automatically, but can be manually adjusted – NOTE that this information is crucial to getting the final Back Office accounting entries correct.
|PAYMENT:||TICKET CASH||Amount Paid by Cash (cheque, or Credit card where the agent acts as merchant)|
|TICKET C/CARD||Credit card payment, details to Airline or consolidator|
|TAXES CASH||Taxes paid by Cash or Cheque(s)|
|TAXES C/CARD||Taxes included in C/Card Charge|
|TICKET NUMBER||Ticket Number (the 3-number airline code is not needed) + the last 3 digits of Conjunction tickets, if any.|
*An example of Filling in Net Remit details in Air Passenger Pricing:
Take Nett price ($1000) and markup ($500), and fill in as TICKETED FARE and SELL PRICE. Fill in TAXES ($30) and fill in COMMISSION box with markup amount ($500)
Receipting of client’s money is normally banked into the Agency’s Client Trust Account and Client Funds can only be receipted to a Travel Services file number that has been created as a BOOKING
Note: Additional Receipt Details automatically completed by the system – Simply check the correct Bank Account has been used (CLIENT TRUST A/C)
Pay Supplier for BSP tickets
NB: The pricing has come through from the AIR PASSENGER PRICING Window where the pricing was originally added by the consultant.
Now click on the TRANSACTION DRILLDOWN button to see that the payment made has gone through to the Back Office accounts area correctly. Note the Balance of the file.
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