Pay supplier – non bsp or cheque

Pay supplier – non bsp or cheque?

Pay Supplier - Cheque Entries

This is used when payment is made NOW to your Supplier by way of CHEQUE, MONEY DIRECT, SMART MONEY, B-PAY or EFT. If an amount is coming out of your Bank Account these are handled as Cheque Entries in Travelog.

  • From the Accounting List Bar - click on PAY SUPPLIER
  • Click on the word that appears in the TYPE box so that the box is highlighted in black for the line that is going to be paid in this area
  • Click on PAY in the middle of the screen.

 travelog

In the bottom half of this window check TRANSACTION TYPE. When payment is made NOW to your Supplier this should be selected as a CHEQUE Entry. Where payment is by return (i.e. one payment for multiple bookings) then the NON-BSP button is selected. When Passing a CREDIT CARD to your Creditor nothing is happening to your Bank

Accounts so it is NOT A CHEQUE ENTRY and should only be entered as NON-BSP

NOTE: The System Administrator will normally setup The Creditor Code with Cheque or NON-BSP defaults.
Where each booking is paid for on an individual basis, the CHEQUE button is normally selected.
  • The pricing displayed in the top half of the screen has come through from the applicable Booking Window in the
  • TRIP INFORMATION area where the pricing was originally added by the consultant
  • Also check PAYMENT TYPE. If full payment is being made, then FINAL PAYMENT button is green. Click on DISPLAY PAYMENT CALCULATION and a box will come up to show how the payment has been calculated
  • For a NON-BSP payment, enter the DOCUMENT NUMBER, this is the Invoice number, Wholesaler booking number or an Insurance policy number – which ever is applicable to your file.
  • When physically writing a cheque for that trip and allocating a cheque number or money direct number, change
  • Transaction Type to Cheque. Enter CHEQUE NO & Select BANK ACCOUNT.
  • For 'one off' suppliers, DIRECT can be used as a CREDITOR in the LAND BOOKING windows. For PAYEE NAME (as in the example above) delete DIRECT and add the supplier name (In this case, Novotel On Collins - Melbourne)
  • Click on CANCEL if the calculation is not correct OR click on MAKE PAYMENT
  • The line selected for payment will now disappear from the top half of your screen
  • Click CLOSE and return to the TRIP INFORMATION window

Now click on the TRANSACTION DRILLDOWN option to see that any payment made has now been captured.

NOTE: A payment made by credit card is shown as a debit and credit amount in the trip Transaction Drilldown – Any other type of payment is shown as a debit amount in Drilldowns