To be used when receiving a cheque from a Hotel, Car Hire Company etc for which the Agency has raised a Voucher for a client who has Paid Direct or had charges Billed Back to them. Click on ADD and then click on the Browse Button (1) next to the Commission Voucher box
NOTE: Should an error message occur that says the Account Code does not exist, you will need to check that the code has been added through General Ledger Maintenance, if not - the code needs to be added or it may be that the account is set to Administrator use only, in which case you will need to be signed in as the System Administrator or have rights in the system.
The following voucher matching window should appear when you can make different selections to find vouchers matching commission payments.
Complete the below window with all relevant information and click Save
ORIGINAL COMM - Defaults from Voucher if pricing was complete in Land Booking Window
AMOUNT PAID - defaults to the same amount as in the Original Commission box. This can be changed before saving to the value of any payment received from Suppliers
MATCH AS - If the amount is paid in Full then select the button Full. If this is a Part payment click the button for Part so that it is selected. Part payment may apply where the Supplier has only paid for 1 night's accommodation and it should be for 2 night's accommodation. The balance will then remain as outstanding.
YELLOW BOXES-defaults from the voucher and can be changed
TICKETED FARE - defaults from the voucher if the pricing was entered in the Land Booking screen. This can be changed based on the actual commission received.
OFFERED FARE - defaults from the voucher if this window was completed in Land Booking OFFERED - This is the reason for the Offered Fare not having been accepted by the customer
CLASS OF TICKET - Applies to vouchers created for an Airline Only
DAYS AWAY - This information flow to Back Office for the Corporate Reporting functions The matched voucher amounts now appear on the Right Side in the Selected Vouchers box
** To remove incorrect matchings in this area simply right-click with your mouse on the Matched amount to the right of the Voucher Payment Selection window
You should then be asked a question which you must answer to confirm the Un-Matching
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