Glossary of terms

Glossary of terms

Batch Entry/Data Entry Tickets, receipts, cheques and all other data entry is entered into a holding file and - at the discretion of the administrator, is updated throughout the system, normally daily.
BSP – Bank Settlement Plan The automatic deduction of funds from your bank account by IATA (BSP) of the Airline Automated Tickets printed within your office.
Credit Card (CCCF) Payment This can be handled in one of two ways; 1). The Travel Agent accepts the card and processes it into their own Bank account as a Form of payment – (see Receipt Entry). or 2). Agent passes the Credit card number to a Creditor to process - (Non-BSP Entry) . This will track payment & commission payment due back to Agency – (Receipt Entry using Supplier Receipt once commission paid).
Credit Entry Accounting term related to posting of receipts & invoices when it is used in relation to the client file.
Client Trip File Documents, tickets, receipts, cheques and other Debit/credit entries are processed to a client trip file for the Traveller. These entries only pertain to one particular trip. If the client travels again, another Client Trip file should normally be created.
Commission Monies earned from the sale of Tickets or Travel and the difference between the gross amount charged and nett paid
Debit Entry Accounting term related to posting, tickets & cheques when it is used in relation to a client file.
Debtors Ledger/Corporate A Commercial Company who buys its travel through your agency and pays by Invoice or Weekly/Fortnightly/Monthly Statements or Credit Card.
Due Due button – Client Trip Info, shows the outstanding balance
Net Due A ticket is sold to a client, commission is deducted and the NET DUE the Creditor is held in a General Ledger Holding file until a Cheque is posted to clear the file.
NON-BSP or referred to Suppliers or Principal Tickets / products sold to clients whom you the agent purchase from consolidators, Insurance Companies, Coach companies, etc where they pay the nett to the above either weekly, fortnightly or monthly by return.
Principal The real owner of the Travel Tickets or documents you have purchased from the Creditor. The Principal will provide the service. (A creditor and principal can be one and the same, for example – Creditor – Toursafe Insurance provides insurance for the Principal – Toursafe.) Import/Export from CRS Download/Upload of details from / to eservations Systems Net Remit Special negotiated rates for Airline Tickets (BSP Ticketing)