Adding land bookings(hotel, transport, tour, cruise, rail & other)

Adding land bookings(hotel, transport, tour, cruise, rail & other)

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Land bookings – Hotel, Transport, Tour, Cruise, Rail

Press LAND BOOKING on the left list bar. This allows access to the LAND BOOKING WINDOW which has its own left list bar and selection. Window Types can be selected from top left corner.

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Upon selecting icons, the screen will change slightly to cater for the chosen segment, but general details stay the same. The below screen shot is an example of a Hotel booking that has been entered.

 

 

Webpage links:

These are linked to supplier codes created in the Back Office Code Maintenance area

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  • PURCHASE FROM (The Creditor) In this case is direct from the Hotel. Where you do not have an existing Creditor Code for this property DIRECT can be used. In most cases this is the Wholesaler the agency will pay for the booking on behalf of the client. Eg; Sunlover Holidays, QF Holidays however the Code DIRECT is useful when a client is settling their Account Direct with a Supplier
  • The SUPPLIER NAME (Hotel, Car Hire Co, Cruise Co. etc) is entered below the Creditor Code. If a code does not exist, Consultants can add their own codes to the database. Refer to the information relating to ADD/MODIFY SUPPLIER in this section of the Travel Services Manual.
  • DURATION, ARRIVAL DATE, DEPART DATE (or the equivalent in other booking screens) along with the TYPE OF SALE (Domestic or International) are compulsory fields.
  • A number of fields are optional (BOOKING STATUS, ARRIVAL DETAILS, DEPARTURE DETAILS, PAYMENT DUE, INCLUSIONS, ROOM TYPE) however these are useful if a complete itinerary is to be produced for the client. The Inclusions area should include a short description and any Service Rates in local currency for International bookings where a Client may be settling their own account direct with the Supplier/Principal.
  • CHARGED AS can be calculated by per person, room, and package.
  • Rates, Discounts and Commission are entered by consultants ensuring the ‘Nett Price’ matches Supplier Invoice(s)

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Rate search

USERS CAN NOW USE THE ‘SEARCH’ FUNCTION FOR STORED SUPPLIER OR TOUR RATES LOADED IN THE BACK OFFICE CODES MAINTENANCE AREA BY USING THE BINOCULAR ICON. PLESE SEE THE LATEST ‘WOLESALE & LAND RATES’ MANUAL PAGES FOR ADDITIONAL INFORMATION:

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Additional land window buttons available for selection:

Further items are available within Travel Services’ Land Booking windows – click on the relevant icon to open. These additional windows have been explained further below:

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DETAILED PRICING:This provides a breakdown of costs of stored supplier rates. These rates can be adjusted prior to accounting entries being processed in Travel Services. This area is still under further development for future use with future ‘Wholesale’ program additions.

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Air preview:

This screen enables information concerning the air booking, such as dates and arrival and departure times, to be accessible on the AIR PREVIEW screen without having to leave the Land Booking screen.

 travelog Pressing CLIENT PREFERENCES will access Client PROFILE PREFERENCES without having to leave the Land Booking window. Profile preferences can also be automatically updated from Land Booking Windows. travelog

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Service fee:

Allows consultants to add service fees into files such as Courier or Credit Card fees, which are then included on printed client documentation. These fee types and any related values are normally created in the Back Office by System Administrators.

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Used for the Corporate Report section of Travelog where reports on corporate travel can be printed showing offered fares, charged fares, days away and destination statistics

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