Voucher issue & production

Voucher issue & production

Creating vouchers from land bookings

This feature is activated by pressing VOUCHER PRINT and allows production of vouchers for clients and for commission tracking. When the voucher is printed, relevant details from the particular Land Booking window are used. Extra info is added in the VOUCHER PRODUCTION window below.

• VOUCHER NUMBER is generated automatically by Travelog after SAVING or PRINTING.The VOUCHER ISSUE DATE defaults to the current date but can be overridden.
• Press appropriate button to select the VOUCHER TYPE being issued: PRE-PAID, PAYING DIRECT, BILL BACK, BILL TO CLIENT DIRECT.
• At least one PASSENGER NAME must be selected.
• COMMENT is optional, but will print on voucher,
• Select Address to appear for Billing Details if billing Back to your Client
• Select or Un-Select INCLUDE PRICING. If a client is to ‘Pay Direct’ at an overseas Hotel in a local currency, this amount should be included on the voucher after being previously entered in the INCLUSIONS area of the Land Booking Window.
• PRINT AND SAVE or simply SAVE

Travelog users can also select to e-mail their clients or suppliers a copy of all vouchers. If your Supplier Code has been created with a valid e-mail address the system will use this as your default e- mail contact. Vouchers can also be created from the Trip Information Window of Travel Services by using the ‘Voucher’ column in your Trip Lines

You will be prompted with the following question and if you select the Yes option you will be taken into the Voucher Production window.

From the Client Documentation area of Travel Services, users have options for creating Vouchers. Note that voucher ‘Types’ are based on setup of supplier codes, please ensure that have been set before using these.
CREATE VOUCHERS allows you to create vouchers WITHOUT PRINTING alternatively the CREATE AND (RE) PRINT option allows you to create and print (or reprint) all client vouchers at the same time.