Pre-Paid voucher (Agency Pays Supplier as Creditor)

Pre-Paid voucher (Agency Pays Supplier as Creditor)

8.1 Pre paid voucher - agency pays supplier as a creditor.

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  • Where a supplier is used frequently by the agency and is paid by cheque, the supplier can be set up as a creditor (In back office).
  • PURCHASE FROM will be the supplier set up as a creditor. Type in the creditor code (if known) and tab. Full name of creditor will appear to the right of the browse button. Alternatively, use the CREDITOR BROWSE
  • SUPPLIER NAME - Type in supplier code and tab - full name and stored details of supplier will fill in on the booking screen. Theses details will also download onto Itinerary, etc. Alternatively, use the SUPPLIER/PRINCIPAL CODE BROWSE.
  • Continue with all relevant details on the booking screen as these will fill in on itinerary, etc.
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NOTE: PAYMENT TYPE is not filled in even where the client is paying the agency by credit card as the agency will either debit or bank the proceeds of the transaction.

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  • Go to OPTIONS on left list bar
  • Go to DIRECT VOUCHER PRINT

 

The VOUCHER PRODUCTION screen then becomes accessible

 

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  • Select VOUCHER TYPE as PRE PAID
  • Fill in passenger names from drop down list.
  • Add COMMENT where appropriate.
  • Select YES or NO to INCLUDE PRICING
  • Select PRINT/SAVE or SAVE
  • Go to your ACCOUNTING List Bar
  • Click on RECEIPT MONEY
  • Receipt Money into Client file / SAVE
  • Click on PAY SUPPLIER – Then Pay Supplier - Fill in the cheque number of the cheque used to pay for this booking.
  • The net due is OUTSTANDING in the top section, also seen as AMOUNT TO PAY in the lower section.
  • Click on MAKE PAYMENT
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  • Check TRANSACTION DRILLDOWN to see booking file has balanced