Bsp return (reconciliation against iata/sita billing)

Bsp return (reconciliation against iata/sita billing)

Click on Accounting | Data Entry | BSP Ticket | BSP Return

  • Enter the Start and End Dates
  • Enter the BSP Account (if applicable)
  • Select the relevant Bank Account
  • Click on SELECTION
  • Enter the total from the SITA billing into the Billing Total Box. Click in the grey box

    the entries. NB – make sure any reversals are matched off against the original entry in the return period they belong to.

  • The amount in the Matched box should be the same as the amount in the Billing box.
  • Click on Close

NOTE: If there are discrepancies to the SITA Billing then the necessary adjustments need to be done in the BSP Entry screen. List/update the adjustment amounts and then continue with the reconciliation until you balance to the SITA Billing. If the discrepancies are only a matter of cents due to rounding differences between Travelog and SITA you may choose to match them at the incorrect amount. The total matched value from Travelog would be slightly different to the Billing amount and this can be corrected by manually issuing an adjustment cheque entry as an ‘Administration Cheque’ against a BSP Adjustments Account in the General Ledger using the same ORIGINAL CHEQUE NUMBER

Once you have reconciled to the SITA Billing proceed with the following steps. Once these steps are taken the tickets flagged will be cleared out.

BE SURE YOU HAVE RECONCILED COMPLETELY BEFORE PROCEEDING FROM HERE...

NOTE: You are able to PREVIEW the return by selecting the Print Preview option (bottom left) and then click Start. This will allow you to Preview the Return on the screen and then click the print icon to print it out
NOTE: You can now prevent the Return from printing by selecting the ‘Exclude Report’ option (also bottom left)

  • Remove the Print Preview option and Click Start.
  • Click NO to any further changes? If you click ‘Yes’ the return will print but tickets will not be cleared. You are able to then make changes before continuing.
  • Click Yes to ‘Are you sure you’ve reconciled?’
  • Yes to ‘Generate a Cheque Entry?’ We suggest you put the cheque number as BSP (Return date) see below.
  • Enter the correct date
  • Click on OK
  • Enter the a Reference cheque number
  • Enter Payment and Billing Dates
  • Click on OK

NOTE: To print or view any previous BSP Returns, click on ‘Previous BSP Return’ box next to the ‘Already Paid’ Returns option. Select the relevant return from the drop down menu and then click your Start button.