Data entry- creating new batches

Data Entry- Creating new Batches

Batches are generally opened automatically by Front Office users when entering Accounting information. For back office users this is done within your Back Office entry window. To create a new batch:

• From the Back Office Menu, go into: Accounting |Data Entry and then select BSP, Non-BSP Entry, Journal Entry, Invoice Preparation & Print, Journal Entry or Charges & Credit Entry.
• In the top right hand corner there is a small box with the current Batch Details eg; Batch Number, Batch Total etc.. Click on ADD.
• You will be asked 'Add a new batch are you sure?' Click YES
• You will see the batch number has changed and totals are zero.
• The Control Total is the total value of the entries within your batch. NB: This is an optional field!
• (1)If you click the down arrow on the Batch number field a list of batches that have not been updated will appear.
• (2)The Batch Reference is also an optional field and can be used for identification purposes.

When you click on Options (1) you are able to select Control Total to amend the Total if required. For Receipt and Cheque Entry windows click on the Options Button then click on Select Batch (2).