Voucher reporting

Voucher reporting

1. Returned Vouchers and Unreturned Vouchers Report.

This allows you to print a report on all the vouchers that are outstanding and also all the vouchers that you have received commission for, or for vouchers that are voided.
Click on Accounting Data Entry | Vouchers | Voucher Reporting | Returned Vouchers and Unreturned Vouchers Report.

• Select the report option you want to run.
• Enter the Starting and ending Arrival dates.
• Select the starting and ending Creditor and Supplier/Principal.
• Click on Start to print the report.

NOTE: To view the report on the screen prior to printing click on Print Preview then Start.

2. Supplier Reminder Letter.

These letters are sent to any suppliers listing the vouchers that are outstanding on commission. The standard opening paragraph and closing paragraph are set up in Code Maintenance under the Other tab and then into Standard Comment icon. (refer to Code Maintenance) Once these paragraphs are set up go into Agency Heading maintenance and add these as the Header and the Footer for the Supplier Letter. (refer to Agency Heading Maintenance).

Click on Accounting Data Entry | Vouchers | Voucher Reporting | Supplier Reminder Letter.

• Enter the date to appear on the letter.
• Leave include pricing as No unless you wish the reminder letters to include the pricing details entered with the production of the Voucher.
• Select the Starting and Ending Arrival dates.
• Select the Start and End Creditor and Supplier.
• If you have entered a contact name in Creditor Maintenance, then click on Yes so the name pulls through otherwise the letter will be addressed to Accounts Payable or whatever is entered in this box if you select No.
• The senders name will default from your log in name but can be changed.
• Type in your title.
• Click on Start to print out the letters.

NOTE: Sort by Agency is used for Multi agencies only. To view the letters before printing, click on Print Preview and then click Start.

3. Room Night/Day Report.

This report will give you the number of nights, Commission and Gross amounts for each month by Supplier/Principal.

This information is produced from the Travel Services details entered by the consultants. This is the Agencies Room Night/Day Report. If you require specific information on Corporate Clients refer to the Corporate Reporting within the Management Reporting Module.

Click on Accounting Data Entry | Vouchers | Voucher Reporting | Room Night/Day Report.

• Select the date to run the report.
• Select the Start and End Creditor and Supplier.
• Click on Start to print the report.

NOTE: To view the report on the screen before printing click on Print Preview and then start.