Debtor end of period ageing

Debtor end of period ageing

End of Period Ageing ages the transactions based on the date they were entered on. It also allows you to clear all matched transactions.

**BEFORE RUNNING THIS ENSURE ALL DEBTOR RECONCILIATIONS BALANCE**

Click on Accounting | Debtor Ledger | Debtor End of Period Ageing

  • Run Ageing for Debtor Type = Both
Matched transactions: KEEP = Shows matched transactions on Statements
MARK= Does not show matched transactions on Statements but holds it in the database to view at a later date.
REMOVE = DO NOT USE THIS OPTION*- this deletes all matched transactions from the database permanently and is not advised.
  • Select Ageing Cycle = 7, 14 or 30 day. Each cycle needs to be run separately.
  • Don’t Age option allows you to run a Mark, which clears matched transactions, without ageing the unmatched transactions.
  • Age Open Item Debtors by date = YES. Type in the period end date eg. 30/04/2005 Once statements have been run for this date the system will show April transactions as 30 days and May then becomes the current transactions.

Once you are 100% sure you are ready to run your ageing and have a current backup

  • Click on START and then click Close to exit.

If any of the Debtors matched transactions don’t balance off to zero an error message will appear advising the Debtor Code and the amount that it is out. This needs to be fixed in the Debtor Credit Allocation area before the ageing can run successfully.