Debtor report/billing linking

Debtor report/billing linking

Click on Accounting | Debtor Ledger | Debtor Report/Billing Linking

• Select Reporting Level or Billing Level (depending on your preference). If you wish
  to link both reporting and billing levels, you will need to repeat this process in each
  area. The Report levels can be different from the Billing levels.
• From your list of debtors select the Debtor that will become your ‘Head office’. Click
  on it once with your Left Hand mouse button (so that it is highlighted), and then
  once with your Right Hand mouse button. This will produce an additional menu

  from which you will select “Link to Debtor”. This debtor will appear in the Linked To
  box

• Now Left Hand mouse click on the account that is to become your ‘Cost
  Centre’/’Sub-debtor’ and then click once with your Right Hand mouse button. From
  the resulting menu select “Debtor Account”. This debtor will appear in the Debtor
  A/c box:
• Click SAVE.

The resulting link ‘tree’ should appear as follows:

NB1 – if you wish to link additional sub-debtors or sub-sub-debtors they can also be linked.
By selecting the sub-debtor as the Link to and the sub-sub-debtor as the Debtor a/c, the
tree will then appear as follows:

Sub Debtors can be nested to as many levels as required. There is no limitation in the
system although the corporate reports will only print to 5 levels deep.

NB2 – If you wish to ‘un-select’ a debtor, highlight the sub-debtor and click DELETE. This will
not delete it from your list of debtors, but will ‘refresh’ it as a stand-alone debtor (it can be
re-linked at this point again if required)